Executive Assistant to CEO
Richmond, VA
Full Time
SteelHead Management
Experienced
Company Overview:
SteelHead Management is a full-service property management company formed in 2016 to manage multifamily and mixed-use assets owned by the Holladay Corporation and Spy Rock Real Estate Group, both of which are active developers. SteelHead’s team is comprised best-in-class personnel, both at the corporate and site level with a team-first and people-first culture. Steelhead does not manage third-party assets and focuses on NOI and cash flow optimization within a portfolio of owned assets. SteelHead is responsible for managing day-to-day operations for a portfolio of residential, commercial, and mixed-use assets. The property management division manages over 3,000 residential units and 200,000 SF of commercial space in the Richmond, Tidewater, and DC markets.
Our Purpose:
We communicate with candor, kindness, and respect. Excellent communication is the key to solving problems, overcoming differences of opinion, and building trust. We are honest and will never compromise the truth - both with others and with ourselves. Trust your team members and be trusted by them. Trust and integrity must be the centerpiece in all our interactions, and this requires not only truth-telling but also being genuine and being yourself. We are committed to making thoughtful and collaborative decisions, even when they need to be made quickly. In our collective pursuit to be the very best, mistakes can happen, and when they do, we identify them early to minimize their impact. We learn from our mistakes with a spirit of accountability and self-improvement. Our thinking is possibilities-based instead of constraints based. We visualize excellence in all areas and map out how we can get there instead of allowing barriers to compromise our pursuit of excellence. Always remember to have fun! Great satisfaction comes from hard work and achieving lofty goals with your teammates. Our team is made up of the best people, and we find joy in collaboration and mutual success with our teammates.
Position Description:
We are seeking a talented and motivated professional to provide executive assistance to the CEO of our organization, as well as oversee the operations of our office. This is a terrific opportunity to join a rapidly growing, fast paced multifamily real estate organization and immediately make an impact.
The successful candidate will be extremely organized, detail oriented, self-driven, and enjoy the challenge of always thinking a step ahead in a fast-paced environment. This critical role requires strong communication, scheduling and follow-up abilities, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside stakeholders and vendors.
In this key role, the individual will support and promote a productive working atmosphere by performing daily tasks efficiently and accurately with organization and professionalism being key. Working in a team environment, you will be required to work well with an entire team as well as be able to efficiently complete tasks independently. As you develop this role, you will also be looking for opportunities to support the business and help determine tasks, priorities, and goals essential to the continued growth of the company.
Responsibilities will include:
SteelHead Management is a full-service property management company formed in 2016 to manage multifamily and mixed-use assets owned by the Holladay Corporation and Spy Rock Real Estate Group, both of which are active developers. SteelHead’s team is comprised best-in-class personnel, both at the corporate and site level with a team-first and people-first culture. Steelhead does not manage third-party assets and focuses on NOI and cash flow optimization within a portfolio of owned assets. SteelHead is responsible for managing day-to-day operations for a portfolio of residential, commercial, and mixed-use assets. The property management division manages over 3,000 residential units and 200,000 SF of commercial space in the Richmond, Tidewater, and DC markets.
Our Purpose:
We communicate with candor, kindness, and respect. Excellent communication is the key to solving problems, overcoming differences of opinion, and building trust. We are honest and will never compromise the truth - both with others and with ourselves. Trust your team members and be trusted by them. Trust and integrity must be the centerpiece in all our interactions, and this requires not only truth-telling but also being genuine and being yourself. We are committed to making thoughtful and collaborative decisions, even when they need to be made quickly. In our collective pursuit to be the very best, mistakes can happen, and when they do, we identify them early to minimize their impact. We learn from our mistakes with a spirit of accountability and self-improvement. Our thinking is possibilities-based instead of constraints based. We visualize excellence in all areas and map out how we can get there instead of allowing barriers to compromise our pursuit of excellence. Always remember to have fun! Great satisfaction comes from hard work and achieving lofty goals with your teammates. Our team is made up of the best people, and we find joy in collaboration and mutual success with our teammates.
Position Description:
We are seeking a talented and motivated professional to provide executive assistance to the CEO of our organization, as well as oversee the operations of our office. This is a terrific opportunity to join a rapidly growing, fast paced multifamily real estate organization and immediately make an impact.
The successful candidate will be extremely organized, detail oriented, self-driven, and enjoy the challenge of always thinking a step ahead in a fast-paced environment. This critical role requires strong communication, scheduling and follow-up abilities, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside stakeholders and vendors.
In this key role, the individual will support and promote a productive working atmosphere by performing daily tasks efficiently and accurately with organization and professionalism being key. Working in a team environment, you will be required to work well with an entire team as well as be able to efficiently complete tasks independently. As you develop this role, you will also be looking for opportunities to support the business and help determine tasks, priorities, and goals essential to the continued growth of the company.
Responsibilities will include:
- Assisting the CEO with daily schedule and duties, including managing his calendar, commitments, and email.
- Function as gatekeeper, evaluating and prioritizing issues presented to the CEO
- Conserving the CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communication.
- Assisting CEO with preparation of presentation materials
- Managing various projects involving all levels of internal management and staff
- Planning and coordinating of company events (off-site meetings, company outings, etc.)
- Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders
- Manage food and snack supplies and ensuring a clean, organized and well stocked kitchen for employees
- 4-6 years of experience providing executive assistance
- Team-focused, and enjoys working as part of an active group of highly engaged individuals
- Strong communicator with excellent written and verbal skills
- Meticulous attention to detail, excellent analytical ability and a strong sense of accountability
- Demonstrated skills in managing confidential information and using good judgment
- Strong interpersonal skills and the ability to develop constructive and cooperative working relationships with others
- Ability to assess circumstances, problem solve with minimal supervision, and exercise common sense and diplomacy and make sound independent decisions using own initiative
- Understand the unspoken needs and characteristics of the CEO and react with situational appropriateness
- Results oriented, with strong multitasking abilities
- Proven track record of successfully managing upwards
- Experience with a wide range of internet technologies and applications
- Interest and experience in using technology to improve work efficiency
- Advanced level experience with MS Office applications including Word, Outlook, PowerPoint, and Excel
- Quick learner and highly adaptable, with the ability to manage change
- Experience with event planning and working with a team is considered a plus
- High level of discretion and professionalism
- 4-Weeks Paid Time Off
- 10 paid Holidays
- Medical
- Dental
- Vision
- Company Paid Life Insurance
- FSA
- 401k
- Cell Phone Allowance
- Opportunity for Growth
- Strength of Purpose
- Gratitude and Grace
- Collaboration and Communication
- Relentless Pursuit of Excellence
- Uncompromising Honesty
- Trusting In Each Other and Ourselves
- Spirit of Accountability & Self-Improvement
- Innovation
- Results
- Enjoying the Ride!
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